Terms and conditions

The following terms and conditions, together with our privacy policy govern our relationship with you in reference to your use of this website.

The term “Trade Union Facility Time” or “us” or “we” refers to the owner of the website. The term “you” refers to the user or viewer of our website.

Your interaction with this website is subject to the following terms of use:

The content of the pages of this website are for your general information and use only. It is subject to change without notice.

Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.

Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available throughout this website meet your specific requirements.

This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions.

All trademarks reproduced in this website which are not the property of, or licensed to, the operator are acknowledged on the website.

Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.

From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).

You may not create a link to this website from another website or document without the Trade Union Facility Time team’s prior written consent. Your use of this website and any dispute arising out of such use of the website is subject to the laws of England and Wales.

Data submission

By submitting trade union facility time data you agree to these terms and conditions.

You confirm that:

you’re the organisation's authorised representative to submit facility time data;

the information you’ve provided is correct to the best of your knowledge; and,

the data is collected, stored and used in line with current data protection legislation.

If you’re an organisation not listed on our database we may contact you to confirm your submission.

Publication requirements

Under the Trade Union (Facility Time Publication Requirements) Regulations 2017, you're required to collate and publish:

the number of employees who were trade union representatives from 1 April to 31 March for the submission year;

how many employees spent their working hours spent on facility time;

percentage of the total bill spent on facility time; and,

time spent on paid trade union activities as a percentage of total paid facility time hours.


You will need to collect facility time data for the period that runs from 1 April to 31 March of each year. You must submit and publish your organisation's facility time data by midnight on 30 July of each year.

Your privacy

Your information will be stored securely and used in line with our privacy policy and cookie policy.

Information about you and your organisation

We will only use information about you and your organisation to:

contact you if we have a question about your submissionl; or,

verify your organisation.


We make every effort to check and test this service for viruses and malware at every stage of production.

You must make sure that the way you use this service does not expose you to the risk of viruses, malicious computer code or other forms of interference that can damage your computer system.

We are not responsible for any loss, disruption or damage to your data or computer system that might happen when you use this service.

When using this service, you must not introduce viruses, trojans, worms, logic bombs or any other material that’s malicious or technologically harmful.

You must not try to gain unauthorised access to this service, the server on which it is stored or any server, computer or database connected to it.

We will report any attacks or attempts to gain unauthorised access to this service to the relevant law enforcement authorities and share information about you with them.